Job Title: Parish Secretary 

Location: St Ethelbert’s Parish Office, Ramsgate

Hours: Part time, 21 hours worked over 3/ 4 days 

Salary: Competitive 

Contract Type: Fixed Term for 12 months 

About the Role: We are seeking a highly organised and proactive Parish Secretary to support the smooth running of our parish and shrine. This is a varied and rewarding role that combines administrative, financial, and communications responsibilities, working closely with the parish priest to help realise his vision for a more integrated and efficient parish community. 

Key Responsibilities: 

Parish Office Management 

  • Handle parish communications including emails, letters, and phone calls. 
  • Liaise with funeral directors, contractors, suppliers, diocesan and deanery contacts, and other partners. 
  • Maintain the parish diary and assist with scheduling. 
  • Produce and publish the weekly parish newsletter. 
  • Ensure the office is well-organised and stocked. 
  • Manage hall bookings and shrine tours, increasing engagement and revenue. 
  • Support parish events, trips, and pilgrimages. 
  • Assist with safeguarding communications and volunteer publicity. 
  • Provide administrative support for sacramental preparation and parish meetings. 

Finance Assistance 

  • Implement and manage the AIQ Diocesan Finance System. 
  • Record and report weekly income and expenditure for both St Ethelbert’s and St Augustine’s. 
  • Coordinate quarterly finance committee meetings. 
  • Manage payments, invoices, receipts, and utility bills. 
  • Support Gift Aid organisers and assist with annual financial returns. 
  • Contribute to fundraising efforts for shrine restoration and repairs. 

Digital Communications 

  • Develop and maintain a new parish website. 
  • Manage the existing shrine website and social media presence. 
  • Promote parish and shrine activities online to increase visibility and donations. 

Safeguarding Supervision 

  • Supervise individuals as required, in line with safeguarding protocols. 

What We’re Looking For: 

  • Strong administrative and organisational skills. 
  • Excellent communication and interpersonal abilities. 
  • Experience with finance systems and basic bookkeeping. 
  • Confidence using digital tools, websites, and social media. 
  • A proactive and collaborative approach to work. 
  • Understanding of and respect for the Catholic faith and parish life. 

How to Apply: 
Please send your CV and a cover letter outlining your suitability for the role to hr@rcaos.org.uk